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Backup your Gmail in Zoho Mail

Zoho Mail | February 9, 2009 | 2 min read

The comment thread in a recent post by Zoli Erdos @ Cloud Ave has a discussion on how to sync Gmail
with Zoho Mail. Let’s see how to do it as this is a question in the minds of almost all Gmail to Zoho Mail converts, and it may bring peace of mind to Gmail users.

The first way is easy. Configuring your Gmail account to forward a
copy of all emails you receive there to your Zoho Mail account. For
this, login to your Gmail account, click on Settings -> Forwarding and POP/IMAP tab, choose Forward a copy of incoming mail to and give your Zoho Mail address. Click on the Save Changes button. You should start receiving a copy of all mails to your Gmail account in Zoho Mail now.

You can have a filter made in your Zoho Mail account to receive all mails to your Gmail account in a separate folder. And add your Gmail address as a Sender email address option.


Now to the more thorough way of doing this is to configure POP access so that you can get all your past Gmail entries backed up in Zoho Mail. Login to your Zoho Mail account, click on Settings -> Mail Accounts -> Add Mail Account and give your Gmail account details. Click on Save.


Clicking on the Back to Mail button, you should now see your Gmail account listed at the top-left.


Zoho Mail will start fetching a copy of all your mails in the Gmail
account from the past. But this isn’t perfect still as all mails including
those you sent will be fetched in the Inbox folder by default. To set this right, create a filter in Zoho Mail with the condition, if Sender is your GMail address, Move to folder Sent.


That’s it, your Gmail and Zoho Mail accounts are now in sync. Hope you found the tip useful.

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  1. Gabe Arnold

    This is a great backup solution, I found this after I learned how to put signatures with images into gmail and google apps. Thanks!http://gabearnold.com/2010/08/

  2. Gabe Arnold

    This is a great backup solution, I found this after I learned how to put signatures with images into gmail and google apps. Thanks!http://gabearnold.com/2010/08/

  3. Johnson

    So this is a Gmail online backup solution, if you want to backup to local disk, you can try Gmail Keeper at http://gmailkeeper.com.

  4. Johnson

    So this is a Gmail online backup solution, if you want to backup to local disk, you can try Gmail Keeper at http://gmailkeeper.com.

  5. aleksod

    How much time does it take to completely transfer
    all of my email from gmail to zoho mail? I have
    around 12000 conversations.

  6. aleksod

    How much time does it take to completely transfer
    all of my email from gmail to zoho mail? I have
    around 12000 conversations.

  7. rutgerblom

    Great guide. Works like a charm!

  8. rutgerblom

    Great guide. Works like a charm!

  9. Zoli Erdos

    I definitely prefer the second way, and let’s point out the huge difference:- forwarding only takes care of inbound mail
    – POP fetches BOTH inbound and outbound, so it’s a complete backup / sync solution

  10. Zoli Erdos

    I definitely prefer the second way, and let’s point out the huge difference:- forwarding only takes care of inbound mail
    – POP fetches BOTH inbound and outbound, so it’s a complete backup / sync solution