Like it or hate it: passwords are here to stay. They are still one of the most easiest and affordable methods of user authentication available to us now. New authentication methods like hardware-based authentication, passwordless, fingerprint, and face-scanning technologies are complex to implement and it can be hard to drive adoption among users. Of course, we all know the challenges we face with password-based authentication.
Common challenges associated with passwords:
- Forgetting passwords often
- Using easy to guess passwords (pet’s names, date of birth, anniversary date, etc.)
- Reusing the same password for multiple accounts
- Storing passwords insecurely (on sticky notes, spreadsheets, etc.)
- Sharing passwords via email, chat, and verbally
- Keeping passwords unchanged for years
- Not changing passwords after a data breach
Get the help of a password manager
In simple words, a password manager is something like a digital vault where you can store all your passwords, documents, bank account details, and access them with a master password that only you know. In addition to the secure storage functionality, it also helps you to generate strong and unique passwords for each account, automatically fill them in your login screens, and also allows you to share them safely.
Most password managers today offer browser extensions and mobile apps that sync across devices and allow you to manage your passwords from anywhere. With a password manager, you can say goodbye to all your password challenges and keep hackers at bay. Cool, right?
Some of you might think, “But what if someone gets my master password or the password manager gets breached?” Both questions are reasonable and good to address. It’s recommended to use a strong yet memorable master password with two-factor authentication configured for your password manager. This way, you can ensure your account is secure and the rest of your passwords are protected from unauthorized access. For the second question, we recommend you use a password manager that offers zero-knowledge architecture, AES-256 encryption, and security specifications published transparently on their website.
Now, let’s look at how to select a good password manager.
Selecting the right password manager
We have created a detailed, unbiased checklist of must-have and good-to-have features to look for when selecting a password manager. Zoho Vault, our password management app, checks all these boxes, but you can also do your own research to compare it with any password manager of your choice.
Must-have | |||
Features | Zoho Vault | Vendor B | Vendor C |
Zero-knowledge architecture and AES-256 encryption | Yes |
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Store unlimited passwords | Yes |
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Cross-platform support | Yes |
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Sync across multiple devices | Yes |
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Password generator | Yes |
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Multi-factor authentication | Yes |
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Secure password sharing | Yes |
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Browser extensions and mobile apps | Yes |
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Audits and reports | Yes |
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Security specification published on the website | Yes |
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Technical assistance | Yes |
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Good-to-have | |||
Features | Zoho Vault | Vendor B | Vendor C |
Powerful admin controls | Yes |
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Import passwords from browsers, spreadsheets, and other products | Yes |
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Cloud backup | Yes |
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Alerts and notifications | Yes |
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Automatic password reset | Yes |
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Password request-release workflow | Yes |
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Integration with HelpDesk and SIEM | Yes |
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Integration with G Suite and Office 365 | Yes |
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Integration with AD/LDAP | Yes |
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Emergency access/inheritance | Yes |
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Acquire passwords from team members | Yes |
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Single sign-on/SAML | Yes |
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We hope this gives you a better understanding of why we all need to use a password manager and shows you how to select one for you or your business. If you are already using a password manager, use our checklist to compare your tool against Zoho Vault.
If you’re interested in trying Zoho Vault, you can get started with our 14-day free trial. If you have any questions or feedback about Zoho Vault, do not hesitate to contact us. You can write to support@zohovault.com or share your thoughts in the comments section below.
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