This is a guest post by Lucidchart.
Keeping a singular source of information on the cloud is important for any team, but for hybrid and remote teams, it’s even more critical. After all, if there are gaps in context or information, team members can’t just turn to the person at the next desk to clear it up. A singular source of information centralizes documentation in one easily accessible place, so team members can find the information they need to do their job well—and in a way that’s aligned with the rest of the team.
Having a singular cloud-based source of information:
Ensures team members are referencing up-to-date information and accessing the same version of a document
Makes information more accessible to team members in all different locations
Prevents loss of institutional knowledge
Make your singular source of information visual
The most effective singular source of information is a visual.
Because a picture is worth a thousand words!
To create visual documentation, you can leverage tools like diagrams, virtual whiteboards, recordings, images, and freehand drawings to communicate ideas and processes more clearly.
Let’s take that a step further: After all, all of those tools shouldn’t exist separately from each other in silos. If you’re having to jump between half a dozen apps to find the information you need, visual or not, you’re likely spending too much time tracking down information, only to get part of the picture.
When you use a visual collaboration platform, you can integrate with different tools and the work itself becomes your singular source of information—no extra documentation needed! Working sessions conducted in a visual collaboration platform become real-time documentation that team members can reference later.
For example, you don’t need to create a document explaining a process if you’ve already made a diagram depicting the process and linked it to data housed in other apps. Another example would be if your team spent a meeting mapping out team goals using a visual collaboration platform and integrated it with your project management app. You wouldn’t need to create extra documentation explaining the goals—it should all be right there!
Using Lucid with Zoho Cliq
With the integration between Lucid, a visual collaboration platform, and Zoho Cliq, a unified communications app for businesses, you can get a head start on creating a singular, visual source of information for your team.
The integration allows you to visualize processes, teams, systems, and more in Lucidchart, and then easily share those documents with all team members and stakeholders in Zoho Cliq. View Lucidchart documents, add collaborators, and adjust permissions all within Zoho Cliq!