The traditional method of signing documents with pen and paper is a pain for any fast-growing business. It increases the document turnaround time, decreases productivity, and the signed documents are also cumbersome to manage. Apart from the costs, it also requires printing, scanning, and mailing the documents, which isn't easy for the majority of the remote workforce today.
Say hello to e-signatures!
In simple words, e-signatures are the modern alternative to signing business documents with pen and paper. With an e-signature app, businesses can sign, send, and manage their documents from anywhere. It's also legally valid for most business documents across the globe.
Most e-signature services today offer mobile apps that sync across devices so businesses can stay on top of their business documents. Being able to use e-signature tools from anywhere helps businesses increase productivity, cut costs, and improve the experience for everyone involved.
Selecting the right e-signature app
We've created an unbiased checklist of both must-have and good-to-have features to look for when researching and choosing an e-signature app. Zoho Sign, our digital signature app, checks all these boxes, but you can do your research to compare it with any e-signature app of your choice.
Must-have | |||
Features | Zoho Sign | Vendor B | Vendor C |
Signing order | Yes |
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Signer authentication via email, phone, etc. | Yes |
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Import documents from cloud apps like Zoho WorkDrive, Dropbox, Box, OneDrive, etc. | Yes |
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Mobile, iPad, and desktop apps | Yes |
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Legality | Yes |
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Security (AES encryption, MFA) | Yes |
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Technical assistance | Yes |
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Good-to-have | |||
Features | Zoho Sign | Vendor B | Vendor C |
Multi-language support | Yes |
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Role-based access | Yes |
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Branding and customization | Yes |
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Bulk send | Yes |
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Integration with popular productivity apps like Zoho apps, G Suite, Office 365, etc. | Yes |
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Integration with no-code tools like Zoho Flow, Zapier, Integromat, etc. | Yes |
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APIs and webhooks | Yes |
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Audit trails | Yes |
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Reports | Yes |
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Blockchain technology | Yes |
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Alerts and notifications | Yes |
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Regional data centers | Yes |
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Compliance - CCPA, GDPR, SOC 2, HIPPA, ISO/IEC-27001, etc. | Yes |
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We hope the above table gives you a better understanding of how to select the right e-signature app for your business. If you're already using an e-signature app, our checklist will help you to compare it against Zoho Sign.
If you'd like to learn more about e-signature technology, read our beginner's guide to digital signature software guide. If you’re interested in trying Zoho Sign, you can get started with our 14-day free trial. If you have any questions or feedback about Zoho Sign, don't hesitate to contact us. You can write to support@zohosign.com or share your thoughts in the comments section below.
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