Gathering your team around a project is easy: All you have to do is create a group in Zoho Connect, so everyone can work together, from the start to the end. Everything you need is curated within the group.
Sometimes, your team needs a little help from the outside. You might bring in consultants, partners, or third-party specialists. Typically when you involve them, you’ll need to provide them full context before they can get started. However, it can get cumbersome to put everything right at their fingertips, holding back-to-back meetings to bring everyone up to speed. Important information can get lost among the pile-up of email, and you’d constantly have to be rummaging through various sources to find what you need.
What if there was a centralized archive of information and people, instead? You’d be able to get work done faster, from the comfort of your desk.
The guest access feature helps you do just this, letting you make those outside your network a part of your team—while still ensuring the confidentiality of sensitive information.
Here’s how you’ll benefit from the guest access feature:
Everyone’s on the same page—literally
Let’s say your IT security team is working on strengthening your cybersecurity. You’ve hired a consultant to help them with that, and you’ve added her to the related group. Discussions happen in real-time: You can effortlessly chalk out and implement plans by adding your consultant to a project board.
Control the flow of information
Imagine that you have a freelance designer on your creative team, and you’ve added them as a guest in your network. As an admin, you decide which groups your designer can belong to. You can even facilitate learning and information sharing by creating a best practices manual. Sensitive information won’t slip through, and your freelancer still gets the whole picture.
Smoother collaboration = Higher productivity
With improved collaboration, you’ll get better quality results faster. The consultant and the designer can bounce ideas around and work closely with the teams. Your robust cyber security system and your new website get delivered on time, without anyone breaking a sweat.
To know more about how Guest access works, watch this video.
Share your thoughts about this feature in the comments below, or drop us a line at support@zohoconnect.com. Ask us a question or just say hi—we’d love to hear from you.
Get the complete Zoho advantage: you can now use Connect along with the broad suite of products that Zoho offers by signing up for Zoho Workplace or Zoho One.
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