Export Data: More Options. Useful Options.

“I want to bookmark this view”
“I want to download the records too”
“I want to take away few records, less is good for me.”
“What if my view is private, can I still send a permalink to my friend?”

When someone gets so many varieties of questions for a particular feature. All one have to do is provide answers carefully and present them neatly on the screen. This will make feature evolve by itself into something more than a novelty.

This time in Zoho Creator, ‘Export Data’ was the luckiest feature to get such questions. We analyzed each user requirement carefully and started to enhance the feature. Our challenge was to present all the options in a simple n straight forward way. The end result is what you see here below.

Its just the same easy to use interface which we had earlier, but with few useful options added.

More Export Options-
Apart from the existing export formats – Spreadsheet, HTML, PDF, CSV and TSV. You can see RSS Feed and JSON Feed added to the list.

Download or Get Public Link-
Now you got two options to export your data, either download in various formats or use ‘public link’ (permalink) for bookmarking.

I will just give you an example how useful ‘public link’ can be. If you want to export records as pdf and send it your friends. You might straightaway download the pdf document and send it, right? But what if new record gets added to the view sometime later? This will not get reflected in the copy you sent to your friend. So, in this case instead of downloading the data, you can make use of the ‘Public Link’ url. The view accessed through the ‘Public Link’ url will always be up-to-date.

Export only filtered and searched records.
You can export only few records which you have limited by searching or filtering, easily now. Whenever you have filtered/searched records in the view, Zoho Creator automatically provides you option to either download ‘All Records’ or ‘Filtered Records’.

Get Permalinks for the Private View
When you have made your view as private and wanted to have a permalink. Just ‘Enable Private Permalinks’ to get a ‘Private Link’ for the respective export formats.

Another useful mention is that you can disable this “private permalink’ anytime you want to. Zoho Creator generates different encrypted url each time you enable it.

Try them and share your thoughts with us.
~Roughic