Managing an event can be complex, but abstract management doesn’t have to be. Whether you’re organizing a conference, symposium, or academic summit, handling submissions, reviews, and approvals can quickly get overwhelming. Zoho Backstage’s Abstract Management feature simplifies the entire process from submission to session creation.
Let’s walk through how Zoho Backstage can help you stay on top of your abstract workflow.
Organize abstract collection with ease
You can create abstract topics that automatically sync with your event website, giving potential authors a clear view of what you're looking for and helping attendees get a preview of what’s coming.
Once your topics are live, managing submissions becomes easy. Zoho Backstage provides a user-friendly dashboard where all abstracts are neatly organized in one place. You can customize submission forms to gather the exact information you need, and authors can track and manage their submissions up until the editing deadline you define—so you're always in control of the timeline.
Simplify the review process
Allocating reviews and managing submissions can become time-consuming. With Zoho Backstage, event organizers can assign submissions to reviewers. The assignment pane highlights reviewers with the relevant topic expertise, making it easier to match each abstract with the right reviewer. The blind review feature ensures that evaluations are fair and unbiased, keeping the focus on quality.
Reviewers can rate, comment, and track their progress through an intuitive dashboard. This helps them stay organized and ensures they can focus on providing valuable feedback.
Approve and convert abstracts into sessions
Once abstracts are approved, Zoho Backstage makes it easy to convert them into sessions without any extra steps. Authors can be added as speakers, and the information is automatically updated in the agenda. Submitters receive automatic notifications about their submission status, keeping them informed at every step.
Your abstract workflow stays organized with a clear, intuitive dashboard, helping you keep track of each stage of the process.
Offer flexibility for all stakeholders
Zoho Backstage offers flexibility for all your event participants, whether they’re authors, reviewers, or organizers.
Empower authors: Authors can edit their submissions, add co-authors, resubmit revised versions, or withdraw entries anytime until the document moves to "reviewed", while organizers retain full control over when these actions are allowed.
Ensure fairness with reviewers: Reviewers can declare conflicts of interest to maintain transparency and fairness in the evaluation process.
Manage submissions effectively: If an author abandons a submission, Zoho Backstage lets you trigger reminder emails manually to encourage completion. This helps improve submission rates and ensures a smoother review process.
Prioritize privacy and compliance: If your event is in the healthcare or research sector, Zoho Backstage is HIPAA-compliant, ensuring all data is handled securely.
Keep everything in one place
With Zoho Backstage, you don’t need to juggle between multiple tools. Everything you need to manage your abstracts, from collection to session creation, is integrated into a single platform. This means no more switching between systems or handling messy exports—just a clear, organized view of everything you need to track.
Ready to take control of your abstract process?
With customizable forms, blind reviews, and the ability to convert approved abstracts into sessions, Zoho Backstage’s Abstract Management feature is designed to simplify your workflow and save you time. Whether you're managing a handful of abstracts or hundreds, Zoho Backstage helps you stay organized from start to finish.
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