The role of cloud file management systems in corporate data governance

The amount of data generated annually has been on the rise since 2010. In fact, it is estimated that 90% of the world's data was generated in the last two years alone. This rapid and significant increase presents businesses with a challenge. The more information an organization holds, the more complex its operations become. A strong data governance strategy can help organizations de-silo their data and protect it against breaches.

Data governance establishes a set of policies, processes, rules, and regulations that guide businesses on how to collect, store, and secure information. Every company must implement a strong data governance policy to ensure security and compliance and to extract value from all the information collected and stored across its systems.

What does a file management system have to do with data governance?

Integrating data from disparate systems, enabling access for the right users, and protecting information is critical for every modern company. Recognizing this, many organizations are securely centralizing hierarchical master data using a document management system.

In other words, many companies use data management systems to store, share, and protect their data. This way, they can simplify data governance and ensure consistency across files, despite continual changes to underlying transactional and analytical systems.  

Data governance is the strategic approach, and a cloud-based file management system is the tactical execution. Companies of any size, in every industry around the globe can use file management tools to implement data governance.

How document management systems streamline data governance?

Data lifecycle management

A content management system controls how information is acquired, transported, stored, and secured across your organization. It forms a reliable data architecture to be utilized across your company.

Data integration and interoperability  

Document management systems unify data from disparate systems. You can create a unified, transparent data repository that can be accessed efficiently by all relevant users and applications.

Content management  

Unstructured data does not have a pre-defined information format. It could be a PDF, text file, JPG, or other type of document without a structure. Many data management systems can help you structure the data and organize it efficiently.

Enforcement of security standards and compliance

From HIPAA to GDPR, there are many global regulations in place designed to protect information. Most content management systems follow these regulations to safeguard your data. They incorporate various tools and procedures, like encryption, antivirus software, and malware protection to achieve this.

Moreover, they come with an intuitive UI and processes that enable end users (the employees) to follow data governance frameworks without a huge learning curve.

Save time and resources

Document management systems eliminate the need for mundane, formal data governance programs and initiatives. They help companies save time and resources that would otherwise be spent on defining terms, definitions, and policies.

This is why the content management system is considered the future of enterprise data management. It enables organizations to access, share, control, and protect information effectively while cutting down unnecessary costs.

Moreover, hybrid work is here to stay, and a cloud file management system is the solution every organization needs to manage their data from any location. Multiple systems sharing one common dashboard enables brands to grow beyond one country, one language, and one project


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