Tips to improve your work productivity with an online calendar

In today's fast-paced world of technology and innovation, we all have one common goal—to increase our productivity. But what is productivity?

Defined in the simplest terms, productivity is a way to measure efficiency—in other words, achieve more in less time.

Whether you’re a working professional or an entrepreneur, you constantly strive to improve your productivity. Experts recommend following a daily morning routine to make the best out of your day. We all want to accomplish our goals and still have time for other things.

“Time is what we want the most, but what we use worst.” —William Penn

The demands for our time are constant. From customer calls, project deadlines, and overcoming daily hurdles to tracking progress, we have a plethora of things on our hands to accomplish. But what we may not have to help us be productive is a way to plan and schedule our activities.

Have you ever wondered how the world's most successful people seem to have everything under control even though they have a lot more on their plate than yours and yet they finish their to-do lists with efficiency?

Well, the answer is they have control over their time.

The key to having control over your time is planning things out and using your time productively. There are many productivity tools available nowadays but the most effective, most underused, and simplest tool is the calendar. In the past, people used their planners to write their to-do lists and plan their days. To eradicate the limitations of space and make it more accessible, online calendars have replaced physical ones.

In this article, we'll walk through some of the best online calendar features to help you increase your productivity.

Set up your reminders and turn on notifications

How many client calls or review meetings have you missed because you forgot to check your calendar? No more constant monitoring. Using an online calendar, you can set up reminders for all of your events and choose to receive reminder notifications via email or pop-ups, or even desktop notifications.

Sync your calendar across devices to check your schedule on the go

As you juggle work, family, and other responsibilities, it’s important to stay organized. Syncing your online calendar across devices such as your work computer, personal laptop, and mobile devices automatically syncs all of your calendars in one place, so you can create, edit, or RSVP to any event from any device. It not only helps you stay on top of your schedule, but it also saves a ton of time by eliminating the need to update each of your calendars separately.

Recurring meetings to the rescue

Schedule meetings that frequently happen as recurring meetings to save time. It also helps people to remember to show up for regular meetings. This is especially useful when you need to remind yourself of daily tasks like weekly team meetings and review meetings, as well as for daily activities like checking your emails, sending reports to your clients, and more.

Integrations are a boon

Similar to syncing your calendar with all of your devices, you can also integrate all your favorite apps with your calendar. With integrations in online calendars, you’ll spend less time updating your meeting info in multiple applications. For example, video conferencing tools such as Zoho Meeting and Zoom integrated into your calendar can help schedule meetings with your team or clients right from within your Zoho Calendar.

Multiple calendars for multiple demands

Segregate your calendars based on different purposes and color code them for easy identification. You can create multiple calendars within your calendar, such as a personal calendar, office calendar, or marketing calendar, and manage them from a single interface with the help of an online calendar.

With the right tools, your online calendar will help you increase your daily productivity. There are various online calendars available on the market. Zoho Calendar is one such application with ample features that make scheduling easy for you. Start using it now and take more control over your day-to-day planning.

Tryout these features and share your feedback in the comments section below.

Follow our Calendar community forum to interact with other users, discuss Zoho Calendar, and get quick resolutions from our product experts. You can also follow us on Twitter for regular updates.


4 Replies to Tips to improve your work productivity with an online calendar

  1. This has been really great. It is one of the most needed things in working life. I'm sure it will increase efficiency. I will definitely try. Thanks for sharing.

    1. Hey Annabel! Thank you for your kind words. We're glad you like it. Do try out the features and let us know your feedback.

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