Three months ago, we announced the launch of our first round of features for Zoho Projects 6. As promised, we’re back with even more upgrades, including an enhanced Gantt chart that supports all four types of task dependencies, custom views for tasks, and plenty more.
Four dependency types: visualize and manage task relationships
Most of the projects we work on are made of interrelated tasks. The completion of each task depends on the result of another task in some way. Such dependencies are often logical; for instance, you cannot start editing a piece before the first draft is complete, or perhaps resource constraints don’t allow you to pursue multiple similar tasks at once, or even simply because you prefer one task to be complete before the other. While the Finish to Start dependency is the most common type, other combinations like Start to Start, Start to Finish and Finish to Finish can also crop up. Whatever your situation, our enhanced Gantt chart now supports all four dependency types and even goes a step further by supporting dependencies for unscheduled tasks.
With this feature, we have done away with the Dependency tab, and brought easy-to-understand visualization and editing capabilities to your dependencies entirely within the Gantt chart itself.
Here’s a short video explaining the types of dependencies and how they can be set in Zoho Projects:
In addition to the areas covered in the video, here are few other odds and ends that will come in handy:
(1) In the Gantt chart, you can also set task dependencies by clicking and dragging between the Jump to task bar icons in the left panel. This panel contains the reorder tasks icon, to help you reorder or cascade tasks.
(2) The dependency graph is available in the Task Details page, where you can view and edit the dependencies that a task shares with other tasks.
(3) For task dependency-related settings, open the Setup page and choose Task and Timesheet under Org Settings. Here, you can set your preferred or most frequently used dependency type as the default. You can also decide which actions should be performed any time a task is advanced, postponed, or rescheduled.
Zoho People integration: Better visibility into your team’s schedule
The Zoho People integration brings in vacation or time-off details about your team members into Projects, so that you can make sure tasks or issues don’t wait on them when they are unavailable. Team members can request leave time from their calendar, user profile or activity stream, which can be either approved or rejected by their manager, all without leaving Zoho Projects. Leave data is reflected in the project Calendar as well as the Resource Utilization chart so that you can plan and allocate work effectively.
Enhanced timers: Have more control over time with pause and resume
The task and issue timers can now be paused and resumed instead of stopping and restarting from the beginning. This means you can now pause your timer when you are taking a break or switching to a different task for a while and resume it once you are back.
Zoho Meeting integration: Meet online for quick task discussions
Frequent conference room discussions and stand up meetings can be difficult to organize and take up lots of valuable time. With the new Zoho Meeting integration, you can simply click Meet Now on the Task Details page to meet your team online and clarify questions, resolve problems, or make decisions.
Task custom views: Choose what you want to see
We are introducing custom views to help you create task views based on the field value conditions that you set. Easier still, you can just filter out tasks and save the result as a new view. For example, you can filter out the high priority tasks that are assigned to you and are due today, then save this view. Now, you can land on this view anytime to get an idea of tasks that need your immediate attention. You also have the option to set favorite views that you will use often as well as generate reports based on custom views.
Project timeline Gantt: Chart and analyse project schedules
If you need to visualize different project schedules quickly, the project timeline Gantt chart is your new friend. Gantt bars show the length of time your project spans and how far along they are.
We’re not even done yet! We have a lot of irons in the fire, including custom roles and profiles, so look forward to more. Until then, try these features in your projects and let us know what you think.
P.S: Have you noticed our new logo yet? We’ve adopted a minimalistic approach and replaced our older isometric logo with a new flat design logo, that is both simple and powerful. Here’s to new beginnings and many more happy projects!
Can i import data from other HR systems in Zoho projects? If yes, how can i do it?
Hi Munesh, You can integrate with Zoho People, or import your users from Zoho CRM and Google Apps, but we do not support any imports from other HR systems.
Hello, Is there an option to control that the time sheet entries should not exceed planned hours?
Hi Sajin, In our future updates, we have plans to restrict the maximum numbers of hours that can be logged per day/week. When that's taken up, we'll consider your use case too. Thank you. :)
Will users be notified automatically when dependent tasks are completed, so that new tasks can begin?
Hi Michael, Yes, they will be notified when predecessor task is complete. This can be controlled in your Email notification settings page.
Hello, Does the next in line user have to individually turn on this setting?
Hi Michael, If you turn it on in Notifications under your Personal preferences, then you will be notified for all tasks that you created and/or are assigned to.
Will there ever be support for the following scenario: Task A is depended on by Task B. When Task A is completed, the owner of Task B is automatically notified that the task is complete and work can start.
Hi Michael, Yes, this is supported. You can go to your email notification settings and turn it on.
Hello, When do you plan to release the "per user-per task" custom privileges feature? We cannot work without this. I was very surprised and upset to find out that (basically) everybody can see and modify (basically) everything after buying your product. Thank you.
Hi Frane, We are building custom roles and permissions where you can control permissions to edit tasks. Stay tuned. :)
Can this dependency set up in the tasklist template? We really need the tasklist can have dependency and owner setting, thank you.
Hi Rella, Thank you for your suggestion! This is not in our immediate plans yet, but we will consider this in the future. Keep the feedback coming!
Is this possible now to have tasklist in template?
Hey Stephen, Project templates do have tasklists and you can set dependencies between tasks under them.
What plan do I need to make use of the new dependency types? All I'm told is my current (free) plan does not support dependencies other than finish to start
Hi Blake. All four types are available from our Premium plan onwards. Do let us know if you'd like a trial to check them out!
Yes please! A trial would be great
Hey Blake, a 15-day enterprise trial has been activated for your account. Explore the new features!