Craft the perfect job description with Smart Assist

A job description (JD) is often your first line of communication with candidates. This is your opportunity to share what you expect out of the role and what life is like at your company.

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The quality of your job description affects the quality of your applicants. With a strong understanding of the job responsibilities and your company's culture, candidates can assess whether they are a good fit for the role.

Zoho Recruit's Smart Assist 

This AI-powered tool makes it super easy to craft job descriptions by swiftly translating your requirements—like essential skills and educational prerequisites—into articulate job descriptions within seconds. This way, you can focus more on strategic tasks while our AI does its thing.

Here's how this works

Let's say a recruiter, Sarah, wants to find an experienced accountant to join her organization. While Sarah is an incredible recruiter, she knows she'd need to do a lot of research before crafting an ideal job description for this niche, technical role. Amidst all the other work she does as a recruiter—like making genuine connections, getting approvals, and documenting the entire process—writing the most effective job ad can become overwhelming.

Fortunately, Sarah has access to Zoho Recruit. All she has to do is use its JD assist feature to provide some information about the position, such as the job title, key responsibilities, required skills, and any specific company values that she wants to emphasize.

Once the job description is generated, she just has to review it and make any necessary adjustments to align it with the company's specific requirements and tone. She can also refine the description by asking ChatGPT for suggestions on specific language, diversity and inclusion aspects, and additional details that make the ad more appealing to potential candidates.

As a result, she's able to streamline the content generation workflow and produce a compelling description that is sure to attract the right candidates. Plus, she can quickly generate similar job descriptions with pre-defined prompts using auto-complete.

generate job description

 Make the best first impression  

Here's our six-step guide and a checklist of best practices to help you craft a JD that attracts high-quality applicants and makes a great first impression.

  1. Selecting an effective job title

The job title helps candidates decide if they should spend time reading your job description or move on. Titles should be simple, precise, and consistent with other role titles in your industry. This way, applicants can easily find your listing in search results and know that the job opening is for them.

  1. Introducing the organization

Candidates skim through hundreds of job postings every day, and they need to know why your company is different. We suggest including a brief introduction that showcases your company's achievements and lets your organization's personality shine through.

  1. Specifying the key job responsibilities

Your description of the job responsibilities should help applicants visualize their potential role at the company. We recommend summarizing day-to-day tasks, specifying major functions, and illuminating how the role fits within the rest of the organization.

  1. Laying out the job requirements

While it's important to attract the most qualified applicants, remember not to overcrowd the JD with requirements. We suggest generating a concise list of "must haves," as well as a list of preferred skills that new hires could otherwise learn on the job. These details will help candidates understand what they truly need to be successful in the role, as well as what they should highlight in their application to stand out. Try to avoid using superlatives like "exceptional coding skills," as these tend to overwhelm applicants.

generate job description

  1. Spotlighting the perks

To really sell the job opportunity to candidates, you'll need to flaunt your company's culture, values, and unique benefits. For instance, if your company offers flexible work hours or educational opportunities, be sure to include these details in your description. You could also help applicants see the bigger picture by clarifying their potential to grow within the company.

  1. Presenting a call to action

Crafting a powerful call to action can further motivate job seekers to apply for your position. For example, a phrase like "send us your resume" can give candidates a clear next step in the application process. Remember to include up-to-date contact information so applicants can reach out to you if necessary.

To summarize, here is a list of best practices to follow while crafting your job description:

  • Use industry-relevant keywords so candidates can easily find your job posting.  

  • Connect with all potential candidates by using inclusive language. You may even translate your description into a second language to attract a broader pool of applicants.

  • Avoid using coercive or negative language (e.g. "can't be lazy," "must be a perfectionist").

  • Help candidates fully understand the role and responsibilities by including a clear, detailed, and concise summary of the role.

  • Avoid internal jargon. Instead, use titles and words that anyone in the industry could understand.

  • Don't overwhelm applicants with a long list of requirements.

  • Define the type of employment (e.g. full time, part time, per diem).

  • Review JDs regularly and update them as necessary.

  • Communicate with existing employees about the skills required for the role and what the team could be missing.

  • Make the application process mobile friendly.

With these guidelines in place, and an AI assistant at the tip of your fingers, you can generate compelling job descriptions that are concise, interesting, skimmable, and descriptive. This can help you stand out from your competitors and attract the most relevant talent pool.

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