Managing a temp workforce typically requires agents to record timesheets that need the approval of multiple stakeholders. Recent advancements in e-timesheets have been a big help when it comes to enabling the faster transfer of information and easier maintenance of temp schedules.
In most cases, though, the approval that is needed takes the form of a signature. For many temp staffing agencies, the arrival of e-signature is a huge relief. Here's even better news—Zoho Workerly, Zoho's software solution for temp staffing agencies, is now equipped with three e-signature extensions within the product itself: Zoho Sign, Docusign, and Adobe Sign.
"One of the reasons companies lose so many candidates during recruitment is due to HR’s reliance on outdated, costly, and slow technology in areas that could be automated." —Ira S. Wolfe, author of The Perfect Labor Storm and TEDx speaker
When you consider that staffing agencies are likely to send out 1500 contracts a month on an average, you can imagine how many of these result in significant delays, leading to the staffing agency losing the temps to their competitors. The global e-signature market has been growing consistently over the last few years. Forecasts by Research and Markets project that it will continue to grow from $1.2 Billion in 2018 to $5.5 Billion by 2023 at a CAGR of 36.7%.
How e-sign can transform your temp staffing agency
One of the studies by American Staffing Association shows that more than three million temporary and contract employees work for America's staffing companies. For employers, temporary staffing means an increase in how quickly a position can be filled and huge cost savings thanks to simplified processes, fixed expenses, and better employee retention.
In an HR Daily Advisor survey, 62% of HR professionals reported not having a digital document management system. 38% of the respondents spend 10-25% of their time each week on document-related tasks.
Before the introduction of e-signature, the entire process of a temp accepting a job was time-consuming and costly—printing, scanning, postal costs, and the time spent simply waiting for a document to return signed. Let us take a look at some of the ways e-sign solutions have made this process easier for temp staffing agencies.
Reduce your reliance on paper
In the past, getting a document approved with a signature meant printing it out and then filing it away when it returns. Since e-sign uses digital documents that can be sent and returned immediately over email, be signed without having to get printed out, and then stored safely on cloud, you can reduce the number of filing cabinets your business needs.
Cut costs and save time
Since the days of physical copies are gone, so are the expenses that came with printing and mailing the documents. Not to mention the time your employees used to spend on all of these tasks.
Protect against forgery and unwanted duplication
Hand signatures are unsafe because it is quite easy to forge or alter them. By definition, an electronic signature is an electronic sound, symbol, or process attached to or logically associated with a contract or other record, and executed or adopted by a person with the intent to sign the record.
Because these electronic symbols and sounds are unique, the chances of them being forged decrease significantly. Thus, e-signatures are as safe as a fingerprint or a coded message. They are unique to both the document being signed and the signer.
As you consider how to turn your paper process into a digital process, you will want to choose an e-signature solution that provides the flexibility to support your temp staffing process. Zoho Workerly offers a faster and more effective way of getting documents sent and approved, all from a single platform and without the chaos of managing paper documents.
Find more about how the integration works: Zoho Sign | DocuSign | Adobe Sign
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